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Council Meeting Highlights - May 25th, 2021

Proclamations – Mayor Black read the following Proclamations during the Council meeting:

  • Declaring May 19th, 2021 as Personal Support Worker Day in Carleton Place
  • Declaring May 30th to June 5th, 2021 as National AccessAbility Week in Carleton Place
  • Declaring June as Parks and Recreation Month in Carleton Place
  • Declaring June as PRIDE Month in Carleton Place
  • Declaring June as Deafblind Awareness Month in Carleton Place

Consent Report – Council approved the following Consent items from the May 11th Committee of the Whole Meeting:

  • Accepted the Ocean Wave Fire Company (OWFC) and By-law Enforcement Activity Report for January to March 2021 as information.
  • Approved the terms of reference for the Official Plan Stakeholder Ad Hoc Committee.
  • Received the Financial Report to March 31st, 2021 as information
  • Received the report on Mississippi Mills’ termination of the Library portion of the Howard Allan Cost Sharing Agreement as information.
  • Council accepted the CAO’s Delegated Authority Report dated May 11th, 2021 as information.

OCWA 2020 Cost Plus Reconciliation Report - The Ontario Clean Water Agency (OCWA) is contracted by the Town for the operation and maintenance of the Water Treatment Plant, the Wastewater Treatment Plant and the sanitary pumping stations. The structure of the current contract is such that the actual costs are reconciled at the end of each fiscal year. This reconciliation results in either an amount owing to OCWA from the Town or a credit from OCWA to the Town. Credits from previous years have been held in reserves in the event of shortfalls.  For 2020, OCWA has identified an unfavourable variance on the expenses at the combined facilities of 6.4% or $103,826.43, which is primarily associated with the wastewater facility. The variances can be attributed to several factors including COVID19, chemical cost increases, and compliance risk mitigation. Council approved the payment of $103,826.43 to the Ontario Clean Water Agency with the amount to be paid from reserves.

ATV Use on the Ottawa Valley Recreation Trail (OVRT) - Council approved the motion for the installation of signs at all entrances to Town and along the Ottawa Valley Recreation Trail (OVRT) to advise that All-Terrain Vehicles (ATVs) are not permitted on any roads within the Town of Carleton Place. Staff will be communicating this message through its various communication channels to notify residents.

OPP Detachment Board Proposal - On March 26, 2019, the Provincial Government passed the Comprehensive Ontario Services Act, 2019 (Bill 68) and established the Community Safety and Policing Act, 2019 (CSPA, 2019) which will replace the Police Services Act, 1990.  In February 2020, the Ministry of the Solicitor General conducted seven (7) regional roundtable sessions across the province which focussed on OPP-related regulatory requirements under the CSPA including OPP Detachment Boards.  The Province has proposed a policing governance model of one Police Service Board per detachment that provides policing in a municipality or First Nation Community.  Based on the feedback received from the roundtable sessions, the Province produced an OPP Detachment Board Framework which is intended to provide municipalities and First Nation communities that receive direct and/or supplemental services from the OPP with flexibility to create a board that reflects community and local needs. Municipalities and First Nation communities are being asked to work together to submit one (1) proposal per detachment:

  1. Indicating the composition of their board and, if needed, a rationale for multiple boards; and
  2. Indicating the composition of each additional board; and
  3. Determining the manner in which the proposal will be submitted to the ministry i.e. one municipality may be selected to complete and submit the proposal.

Council supported the recommendation of the Joint Lanark County Association of Police Services Boards that there be one (1) Lanark County Detachment Board comprised of 16 members consisting of eight (8) Council Members (one (1) per OPP policed community) and eight (8) Community Members (one (1) per OPP policed community) from which the Detachment Board would recommend that the Province appoint four (4) provincial appointees from the eight (8) community members. Should the Ministry decide not to choose the four (4) provincial appointees from the eight (8) community representatives, the Lanark County Detachment Board would be comprised of 20 members consisting of eight (8) Council Members (one (1) per OPP policed community), eight (8) Community Members (one (1) per OPP policed community) and four (4) provincial appointees.

The following By-laws of note were read and passed:

1. By-law No. 82-2021 - To establish 2021 tax rates for the Town of Carleton Place.

2. By-law No. 83-2021 - Sale of Land - That the lands described as Part of Lot 14, Concession 10, Part Lot 15, Concession 10 formerly in the Township of Beckwith, now in the Town of Carleton Place, shown as Parts 6 and 7 on RP 27R-10849 (Part of PIN 05134-0225 LT) be sold to Urban Developments Inc. and Macsten Holdings Inc. for the amount of $526,127.36 plus HST.

3. By-law No. 84-2021 - An Amendment to the Official Plan - That Section 6.15 of the Official Plan is hereby deleted in its entirety and replaced with new provisions entitled “Community Improvement Plans”.

4. By-law No. 85-2021 - To repeal the Interim Control By-law 51-2019 and By-law 44-2020 which extended Interim Control By-law 51-2019.

Virtual Public Meeting – A Virtual Statutory Public Meeting was held during the Committee of the Whole meeting to provide the public an opportunity to comment on the Official Plan Comprehensive Review Growth Scenarios. More information on the Comprehensive Review can be found on the Town’s website.

DP3-06-2020, 400 Franktown Road – The Committee of the Whole approved a Development Permit Application this evening for the property known as 400 Franktown Road. The Committee directed Staff to execute a Development Permit Agreement in accordance with Section 2.25 of Development Permit By-law 15-2015 and to work with the Developer to address fencing concerns raised during the meeting.

The next regularly scheduled Council and Committee of the Whole Meetings will be held on Tuesday, June 8th, 2021, and Tuesday, June 22nd, 2021.

Summer Break Notice - Please be advised that in accordance with the Town’s Procedural By-law, Council will be taking a summer recess from regular Council and Committee of the Whole meetings during the month of July. This does not include Special or Emergency Meetings, which can be called by the Mayor or by a petition of Council. The next regular meetings after summer recess will take place on August 10th, 2021.