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Town

 

Council Agendas, Committee Agendas and Minutes (Action Reports)

The Town of Carleton Place uses a Committee structure to process matters of importance. Issues that require the attention of Council are generally referred to an appropriate Committee for review, discussion and consideration. The decisions of a committee are then forwarded to Council for approval. All members of Council sit on the Committees below. Complete information on any item is available from the Secretary. Additions or revisions to the agenda may occur at the meeting. All meetings are held in the Town Hall Council Chambers, 175 Bridge Street, unless otherwise stated.

Special Meetings & Information Sessions:

Council

Council meetings are generally used for final approval of the decision of a committee and also to receive ceremonial delegations.

Regular Meeting Time: 7:00 p.m. on the 2nd and 4th Tuesday of each month

Agenda: View Here
Minutes: View Here
Reports: None Currently

Chair: Doug Black

Agenda Items: To have an issue placed on the Council agenda, please contact the Clerk, Duncan Rogers at 613-257-6211 or email drogers@carletonplace.ca. Please note that delegations to Council are normally ceremonial presentations. Issues may be referred to an appropriate Committee.


Committee of the Whole

Regular Meeting Time: Immediately following Council on the 2nd and 4th Tuesday of each month.

Agenda: View Here
Minutes: View Here
Chair: TBD

Agenda Items: To enquire about the agenda or to register as a delegation, please contact the Deputy Clerk, Stacey Blair, at 613-257-6212 or email sblair@carletonplace.ca.


Internal Committees and Boards

Internal Committees are those for which Council has a direct funding responsibility. Internal committees are established by Council and to represent Carleton Place on a variety of matters that impact the municipality. Public involvement is critical and residents are encouraged to step forward and volunteer to sit on one or more of these committees.  

Members of the public who are interested in serving as a member of any of these Boards or Committees may submit a covering letter of interest and their resume to the Clerk at any time during the year.

Should a vacancy occur, letters of interest can be reviewed by the Striking Committee.

For a list of committee members, please see the Striking Committee Report.

Agendas and Minutes are available Internal and External Committees Library.

 

Parks and Recreation Committee

The Parks and Recreation Committee has responsibility for the planning and operating of all Town buildings, parks and trails owned by the Town including the arena, pool, sports fields, tennis courts and other facilities and programs related to physical activities. 

Regular Meeting Time - 7:00 p.m. on the first Monday of each month, or as determined by the Committee.

Minutes of the Parks and Recreation Committee are forwarded to the Community Issues Committee agenda.

 


Child Care Committee

This committee shall oversee all municipal child care operations including its facilities.  Members ensure the continuing provision of quality child care programs to all children, and expand programs as appropriate.

Regular Meeting Time - Monthly or as determined by the Committee

Minutes of the Child Care Committee are forwarded to the Community Issues Committee.


Municipal Heritage Committee

The committee shall support the preservation or architecturally and historically significant buildings with the owner's cooperation, and support the continuing restoration of the Town Hall. Maintain a list of historically significant properties review and comment on any renovation projects proposed on properties on the above list.            

Regular Meeting Time - Monthly or as determined by the Committee

Chair - Bernie DeFrancesco

Minutes of the Heritage Committee are forwarded to the Community Issues Committee.


Environmental Advisory Committee 

The Town of Carleton Place Environmental Advisory Committee’s job is to provide environmental advice, recommendations and information to Council concerning all aspects of environmental issues related to public policies, programs and projects.

Regular Meeting Time – Monthly or as determined by Chair

Minutes are forwarded to the Physical Environment Committee.


Sister City Committee 

To foster a mutual twinning relationship with Comrie, Scotland and Franklin, Tennessee.

Regular Meeting Time – as determined by Chair

Minutes are forwarded to the Community Issues Committee.


Municipal Drug Strategy Committee

To address alcohol and other drug problems through communication and collaboration across the four pillars of prevention, enforcement, harm reduction and treatment to meet the needs of the Town of Carleton Place

Regular Meeting time – Call of the Chair

Minutes are forwarded to the Community Issues Committee


Urban Forest/River Corridor Advisory Committee 

This Committee will provide Council with comments on river corridor activities and/or urban forest as deemed appropriate. Communicate with the Town Council/staff on proposed development and maintenance, which will affect the river corridor and/or urban forest within the Town of Carleton Place.

Meeting Time – As determined by the Committee


Accessibility Advisory Committee

The Committee shall advise the Council about the requirements and implementation of accessibility standards and the preparation of accessibility reports and such other matters for which the Council may seek its advice.

Meeting Time – At least quarterly and/or at the call of the Chair

Minutes forwarded to the Community Issues Committee


Boards 

 

Library Board

In accordance with the provisions of the Public Libraries Act, of Ontario, the Library Board is responsible for overseeing the general operations of the Library and to provide quality library service for all sectors of the community.

Regular Meeting Time – Third Wednesday of the month or as determined by the Committee

Minutes of the Library Board are forwarded to the Community Issues Committee.


Police Services Board

To ascertain that the Town and the Provincial Police work to secure the safety of the people and property of the Town in accordance with the Ontario Police Services Act, and the Town’s agreement with the Ontario Provincial Police (OPP). And to periodically evaluate the status of that policing, its management and to hold accountable the OPP management if the policing and its costs are not carried out within the financial limits of our agreement with them and the Towns financial resources.

Regular Meeting Time – As determined by the Committee

Next Meeting - September 10, 2018

Minutes of the Police Services Board are forwarded to the Planning and Protection Committee.