Council Agendas, Committee Agendas and Minutes (Action Reports)
The Town of Carleton Place uses a Committee structure to process matters of importance. Issues that require the attention of Council are generally referred to an appropriate Committee for review, discussion and consideration. The decisions of a committee are then forwarded to Council for approval. All members of Council sit on the Committees below. Complete information on any item is available from the Secretary. Additions or revisions to the agenda may occur at the meeting. All meetings are held in the Town Hall Council Chambers, 175 Bridge Street, unless otherwise stated.
- Agendas/minutes (action reports) for internal/external committees (Please Note: Agendas/ Minutes (Action Reports) have been requested from Committee Secretaries. If you are looking for an Agenda/Minutes for an upcoming meeting that has not been posted please contact the Secretary for that Committee)
- Information on Internal Committees and Boards follow
Council meetings are generally used for final approval of the decision of a committee and also to receive ceremonial delegations.
Regular Meeting Time: 7:00 p.m. on the 2nd and 4th Tuesday of each month
Chair: Mayor Antonakos
Agenda Items: To have an issue placed on the Council agenda, please contact the Clerk, Duncan Rogers at 613-257-6211 or email email@example.com. Please note that delegations to Council are normally ceremonial presentations. Issues may be referred to an appropriate Committee.
Policy Review Committee
The objectives of the Policy Review Committee are found in the Town's Strategic Plan. Additionally, the committee is responsible for the consideration of special projects and major or controversial matters. Normally, delegations will be scheduled to be heard at other appropriate Committees.
Regular Meeting Time: Immediately following Council on the 2nd and 4th Tuesday of each month
Chair: Councillor Doucett
Agenda Items: To have an issue placed on the agenda, please contact the Secretary, Paul Knowles, Chief Administrative Officer, at 613-257-6207 or email firstname.lastname@example.org.
Planning and Protection Committee
The Planning and Protection Committee is responsible for all planning and development related matters of the community. More specifically, the Committee's responsibilities include: land use, development controls, property standards, building inspection and by-law enforcement. The Committee will act as the Site Plan Control Committee, the Committee for Public Meetings, Committee of Adjustment, the Property Standards Committee and other matters as determined by Council from time to time.
Regular Meeting Time: Immediately following the Physical Environment Committee on the 1st Tuesday of each month. Immediately following Community Issues on the 3rd Tuesday of each month if necessary.
Chair: Councillor Redmond
Agenda Items: To have an issue placed on the agenda, please contact the Joanna Bowes, Manager of Development Services at 613-257-6251 or email email@example.com.
Physical Environment Committee
The Physical Environment Committee is responsible for reviewing the operations of the Public Works Department and transportation and waste management services (i.e. roads, waste collection and recycling).
Regular Meeting Time: 7:00pm on the 1st Tuesday of each month
Chairman: Councillor Black
Agenda Items: To have an issue placed on the Council agenda, please contact the Secretary, Dave Young, Director of Public Works 613-257-6209 or e-mail to firstname.lastname@example.org
Corporate Services Committee
Corporate Services is responsible for the review, monitoring and accountability of all of the Town's financial and administrative activities, as well as the information system and its management.
Regular Meeting Time: 7:00pm on the 3rd Tuesday of each month
Chairman: Councillor Trimble
Agenda Items: To have an issue placed on the Council agenda, please contact the Secretary, Phil Hogan, Treasurer/Deputy Chief Administrative Officer, 613-257-6221 or e-mail to email@example.com
Community Issues Committee
The Community Issues Committee is responsible to review the work of other Committees and to consider general issues, particularly issues identified by the public.
Regular Meeting Time: Immediately following the Corporate Services Committee on the 3rd Tuesday of every month
Chair: Councillor Fritz
Agenda Items: To have an issue placed on the agenda, please contact the Secretary, Phil Hogan, Treasurer/Deputy Chief Administrative Officer at 613-257-6221 or email firstname.lastname@example.org.
Internal Committees and Boards
Internal Committees are those for which Council has a direct funding responsibility. Internal committees are established by Council and to represent Carleton Place on a variety of matters that impact the municipality. Public involvement is critical and residents are encouraged to step forward and volunteer to sit on one or more of these committees.
Members of the public who are interested in serving as a member of any of these Boards or Committees may submit a covering letter of interest and their resume to the Clerk at any time during the year.
Should a vacancy occur, letters of interest can be reviewed by the Striking Committee.
For a list of committee members, please see the Striking Committee Report.
Parks and Recreation Committee
The Parks and Recreation Committee has responsibility for the planning and operating of all Town buildings, parks and trails owned by the Town including the arena, pool, sports fields, tennis courts and other facilities and programs related to physical activities.
Regular Meeting Time - 7:00 p.m. on the first Monday of each month, or as determined by the Committee.
Minutes of the Parks and Recreation Committee are forwarded to the Community Issues Committee agenda.
Child Care Committee
This committee shall oversee all municipal child care operations including its facilities. Members ensure the continuing provision of quality child care programs to all children, and expand programs as appropriate.
Regular Meeting Time - Monthly or as determined by the Committee
Minutes of the Child Care Committee are forwarded to the Community Issues Committee.
Municipal Heritage Committee
The committee shall support the preservation or architecturally and historically significant buildings with the owner's cooperation, and support the continuing restoration of the Town Hall. Maintain a list of historically significant properties review and comment on any renovation projects proposed on properties on the above list.
Regular Meeting Time - Monthly or as determined by the Committee
Chair - Bernie DeFrancesco
Minutes of the Heritage Committee are forwarded to the Community Issues Committee.
Environmental Advisory Committee
The Town of Carleton Place Environmental Advisory Committee’s job is to provide environmental advice, recommendations and information to Council concerning all aspects of environmental issues related to public policies, programs and projects.
Regular Meeting Time – Monthly or as determined by Chair
Minutes are forwarded to the Physical Environment Committee.
Sister City Committee
To foster a mutual twinning relationship with Comrie, Scotland and Franklin, Tennessee.
Regular Meeting Time – as determined by Chair
Minutes are forwarded to the Community Issues Committee.
Local Municipal Drug Strategy Committee
To address alcohol and other drug problems through communication and collaboration across the four pillars of prevention, enforcement, harm reduction and treatment to meet the needs of the Town of Carleton Place
Regular Meeting time – Call of the Chair
Minutes are forwarded to the Community Issues Committee
Urban Forest/River Corridor Advisory Committee
This Committee will provide Council with comments on river corridor activities and/or urban forest as deemed appropriate. Communicate with the Town Council/staff on proposed development and maintenance, which will affect the river corridor and/or urban forest within the Town of Carleton Place.
Meeting Time – As determined by the Committee
Accessibility Advisory Committee
The Committee shall advise the Council about the requirements and implementation of accessibility standards and the preparation of accessibility reports and such other matters for which the Council may seek its advice.
Meeting Time – At least quarterly and/or at the call of the Chair
Minutes forwarded to the Community Issues Committee
In accordance with the provisions of the Public Libraries Act, of Ontario, the Library Board is responsible for overseeing the general operations of the Library and to provide quality library service for all sectors of the community.
Regular Meeting Time – Third Wednesday of the month or as determined by the Committee
Minutes of the Library Board are forwarded to the Community Issues Committee.
Police Services Board
To ascertain that the Town and the Provincial Police work to secure the safety of the people and property of the Town in accordance with the Ontario Police Services Act, and the Town’s agreement with the Ontario Provincial Police (OPP). And to periodically evaluate the status of that policing, its management and to hold accountable the OPP management if the policing and its costs are not carried out within the financial limits of our agreement with them and the Towns financial resources.
Regular Meeting Time – As determined by the Committee
Minutes of the Police Services Board are forwarded to the Planning and Protection Committee.